Regulations

Meeting rooms

  1. Please do not tape, nail or tack any items to the walls. Confetti, cut outs and glitter are not allowed. A marker board is available in each room for your convenience. Easel pads are also available in most rooms or can be obtained upon request in advance. Only one sign to announce your meeting is allowed immediately outside the rented room.
  2. There are no kitchen facilities available for food preparation or storage. Serving meals/food is not allowed. However, box lunches/light snacks may be considered with prior approval of management at the time of reservation. If food is approved, it is only allowed within the confines of the reserved room and not in public lobby areas. Please dispose of remaining items in a waste container before leaving the room.
  3. All coffee requests must be made at the time of the reservation and paid for in advance. There are no red colored drinks allowed in any room.

    Coffee (regular or decaffeinated) is available at the following prices:
    • 12 cups: $5
    • 55 cups: $15
    • 36 cups: $10
    • 100 cups: $25
    Meeting room functions include the provision of hot cups, napkins, sugar, cream and stirrers.
  4. If beverages are served, please dispose of remaining cups, etc. in a waste container before leaving the room.
  5. Please limit your meeting use of the facility to the space reserved. The lobby areas are not available for meeting use or for eating. Do not remove chairs or tables from any rooms.
  6. Please observe the hours requested at the time of your reservation. Meeting rooms are available for rental between 8 a.m. and 10 p.m., Sunday through Saturday.
  7. If you need assistance, please call:
    • Monday–Friday:
      • 8 a.m.–4:30 p.m., call ext. 8390
      • 4:00pm- 10:00pm, call ext. 8390 or ext. 8338
    • Saturdays and Sundays: assistance is limited. Please call the facility office located on the main floor near the bathrooms at ext. 8390.
    • Telephones are available in most meeting rooms and on the wall in the first floor lobby, near the front entrance.
  8. Renter cannot charge admission, collect money, sell merchandise or services or exchange money of any kind without specific approval by the Facility Manager.
  9. Limited TV/VCR/DVD units are available for $15. An LCD projector is also available for rent at $100 for four hours. Please reserve and pay in advance. Reservation for those units is required.
  10. Overhead projectors, slide projectors and projection screens, are available at no charge, on a first come/first served basis. Please reserve these items in advance to ensure their availability.
  11. Residents may not reserve for non-residents.
  12. City of Minnetonka’s facilities are smoke-free. Ashtrays are available outside main entrances.