Rental Information

The information below refers to the banquet room, which is the community room and dining room combined.

Maximum Seating

  • 250 banquet style (tables & chairs)
  • 300 theater style (chairs only—only 250 chairs supplied)
Rate Schedule*
Type of renter Sunday
up to 10 hrs		 Monday–
Thursday		 Friday
4 p.m.–
midnight

Saturday
up to 10 hrs		 Saturday
8 a.m.– noon
Resident $400 $225 $500 $275
Non-resident $500 $325 $750 $375
Minnetonka-
based public agency		 $250 $100 $275 $200
Non-Minnetonka public agency $300 $150 $325 $250

* Rate schedule subject to change

A resident cannot reserve the room for a non-resident—if found in violation, the reservation will be revoked and deposit will not be refunded.

Residents can reserve the Banquet room up to 18 months in advance and non-residents up to 12 months in advance.

Additional Fees

  • $210:
    • Minnetonka Police security is required to be hired if serving alcohol–beer, wine, champagne only.
    • Hard liquor is not permitted in the Community Center.
    • Renter must provide attendant (at least 21 years of age) to serve beer, wine, and/or champagne.
    • Drinks must be available at no charge and servers may not accept gratuities.
    • If serving alcohol, renter must provide proof of $300,000.00 or greater in liability insurance coverage.
  • $300/$600:
    • Kitchen and room damage/cleanup deposit dependant upon activity.
    • If no damage or additional cleanup is incurred, your check will be returned within 10 business days of your event.
  • Additional fees and/or damage deposits may be required for unique set-up or decorations.

Times Available for Rent

  • Monday-Thursday: 4 p.m.–10 p.m.
    (limited daytime hours available)
  • Friday: 4 p.m.–midnight (limited daytime hours available)
  • Saturday morning: 8 a.m.–noon
  • Saturday: up to 10 hours–midnight
  • Sunday: up to 10 hours–10 p.m.

Guests must be out of the building by the above ending times. Renter is permitted an additional 30 minutes after their permit end-time to remove their items.

Rentals

  • Dinnerware, flatware, glassware: $.18 per item
  • Slide projector, screen, overhead, easel, piano: No charge
  • TV/VCR/DVD: $15
  • LCD projector: $100 for up to four hours (four–eight hours: $200)
  • Coffee
    • 36 cups: $10
    • 55 cups: $15
    • 100 cups: $25
    • Included: percolator and coffee only
    • Not included: cups, cream, sugar, stir sticks, and napkins

Tables Available

  • 23—5' round: up to 8 chairs
  • 16—3'x6': up to 8 chairs
  • 4—3'x3' up to 4 chairs
  • 4—3'x8' up to 10 chairs

Setup and Decorations

Only room setup and tear down of tables and chairs is provided. All decoration plans and any additional room setup must be approved by the Facility Manager. Tape, tacks, glitter, confetti, cutouts and ceiling decorations are not permitted. Only self-contained candles are permitted. Renter assumes responsibility for any damage resulting from decorations and/or special setups. Renter must remove all items brought into the facility immediately following the event.

Dimensions

  • Room: approximately 100' x 50'
  • Permanent dance floor: half circle, radius approximately 17'

Miscellaneous

  • If serving food, renter must use a licensed caterer or have proof of $300,000 or greater in liability insurance.
  • Overnight storage is not permitted.
  • Lobby areas are not available for use unless advanced permission is arranged. A fee would apply.
  • Renter cannot exchange money, charge admission, collect money, or sell merchandise or services unless specifically approved by Facility Management.
  • City of Minnetonka facilities are smoke-free. Ashtrays are available outside main entrances.